Palexpo, Geneva's exhibition centre, sits right beside Geneva Airport, so the challenge for exhibitors is not distance but coordination: staggered team arrivals, set-up and dismantling days, samples and display material, and daily runs between the hall and hotels that may be in Geneva, Nyon or Lausanne (61 km, about 45 minutes). A single provider handling all these movements keeps the team on schedule. AirportsTransfers.ch arranges sedans, vans and minibuses for exhibitors, booked in advance and invoiced to the company.
- Location: next to Geneva Airport, a few minutes by road from the terminal
- Key phases: build-up, show days, evening events, dismantling
- Vehicles: sedans for executives, V-Class vans for teams, Sprinter minibuses for groups
- Hotels: often spread across Geneva, the lakeside towns and Lausanne in busy weeks
- Admin: fixed prices per vehicle, company invoices, hourly hire available
Build-up days: getting the stand team in place
Set-up usually starts days before the doors open, often with long hours and early starts. The people involved, from the stand manager to technicians and the marketing team, rarely arrive on the same flight. Book each arrival separately with the flight number, so every chauffeur tracks the right flight, or ask for a single coordinated plan if several people land within a short window. A Mercedes V-Class can collect up to seven people with ten bags, which suits a stand crew travelling together with personal luggage and a few cases of tools or brochures.
Large freight, such as stand construction elements or machinery, goes through official exhibition logistics channels rather than a passenger transfer. What a chauffeured van can usefully carry is the overflow: sample cases, rolled banners, laptops, screens in their boxes, or the last-minute items that did not fit in the shipment. Declare them when booking so the right vehicle is sent.
Show days: hotel runs without queues
Once the exhibition opens, the rhythm changes. Team members need to be on the stand before visitors arrive and often stay late for meetings or receptions. A daily shuttle from the hotel at a fixed time is simple and reliable, especially when taxi ranks and public transport are under pressure at opening and closing times. For teams split across several hotels, a chauffeur by the hour, minimum two hours, can collect people from different addresses in one loop.
Executives arriving for a single day, such as a chief executive visiting key clients on the stand, can be met at the airport and dropped at the exhibitors' entrance a few minutes later, then taken back for an evening flight. Waiting is included if a flight is late, so a delay does not mean a missed slot on the stand.
Evening events and client hospitality
Trade fairs extend well beyond the halls. Dinners in Geneva's old town, receptions at lakeside hotels or client entertainment further along the shore all require transport, often late at night. Booking vehicles for these evenings in advance avoids the end-of-day rush and makes a good impression on guests. A First Class Sedan (Mercedes S-Class) is often chosen for collecting key clients, while a minibus keeps a larger party together.
- plan pick-up times for after the last meeting, not the official closing time
- share the exact restaurant or venue address in advance
- book returns to hotels outside Geneva, where taxis can be harder to find late
Dismantling and departures
The last day is often the most hectic. The stand must be cleared on schedule, while staff head for flights at different times. Planning departures carefully pays off: drivers can collect people directly from the hall with their luggage, and the airport is only minutes away. Allow enough time for check-in on busy days, when many exhibitors and visitors leave at once and the terminal is crowded. Leftover samples and display items can travel back in a van to a hotel or office in the region if needed.
Working with a single transfer provider
Coordinating movements through one company saves internal time. You have one contact number for changes, consistent vehicles, and invoices that bring all the trips together for accounting. Share a simple spreadsheet listing names, flights, hotels and roles, and transfers can be grouped logically. If a colleague's flight changes, a quick message is enough to adjust the plan.
Booking exhibitor transfers with AirportsTransfers.ch
Individual transfers can be booked online in minutes: the fixed price per vehicle appears before you pay by card, Apple Pay or Google Pay. For larger exhibitor programmes, contact the team for a coordinated plan and a company invoice. Every arriving team member is met with a name sign, flights are tracked, and bulky items should be declared when booking. Child seats are also available on request for staff travelling with family. Reach AirportsTransfers.ch 24/7 on +41 78 346 56 77, by phone or WhatsApp.
