Companies that move staff, clients and visitors through Geneva Airport every month save time by treating transfers as a managed service: one booking contact, agreed vehicle standards, consistent billing details and invoices issued to the company. Most journeys are short, such as the city centre or Lausanne at about 45 minutes, while offsites reach Montreux at 1 h 05 or the mountains. AirportsTransfers.ch works with companies on this basis, with a fixed price per vehicle and invoices for each booking.
- Booking contact: one person or team handles requests
- Billing: company details held consistently, invoices for each transfer
- Vehicle standards: agree which class is used for which traveller
- Guests: book in the visitor's name with your company as payer
- Flexibility: chauffeur by the hour, minimum 2 h, for meeting days
Why organise company transfers centrally
When every traveller books separately, costs and standards vary, invoices arrive in different formats and finance teams spend time matching receipts to trips. A central approach changes that. One person, often an office manager, executive assistant or travel coordinator, receives requests, books the transfers, and holds the company's billing information. Travellers simply get a confirmation with their pickup details. Visitors are met consistently, and the company sees all its transfer spending in one place.
Geneva is a city of international organisations, banks, trading houses and multinational headquarters, and many companies welcome visitors several times a week. A predictable arrival experience reflects well on the host.
Central organisation also helps with duty of care. Knowing who is arriving, on which flight and with which chauffeur means the company can respond quickly if a flight is diverted or a traveller cannot be reached. A short internal list of upcoming arrivals, kept by the booking contact, is often enough. For senior executives or sensitive visits, the First Class Sedan and discreet, punctual meet and greet suit the occasion without drawing attention.
Agreeing vehicle standards
A simple internal guideline avoids debate on each booking. For example, a Business Sedan, the Mercedes E-Class for up to three passengers and three bags, for most staff and visitors; a First Class Sedan, the Mercedes S-Class, for senior executives or board guests; a Mercedes V-Class for teams of up to seven; and a Sprinter minibus for larger delegations or offsites. Writing this down once means anyone booking knows what to choose, and invoices become easier to read.
Booking for visitors and clients
Many company transfers are for people who do not work there: candidates for interview, clients, consultants, speakers. Book in the traveller's name so the chauffeur's name sign is correct, add the traveller's mobile number and flight number, and keep your company as the payer. Send the traveller a short message explaining that a chauffeur will meet them in arrivals with their name, and include the contact number for the transfer service in case they cannot find each other. Flight tracking means a delayed flight does not leave your visitor stranded, and waiting time is included.
- Add the destination address precisely, including building and entrance if relevant.
- Mention any security or reception procedures at your office.
- For return trips, confirm the pickup time with the visitor the day before.
Billing and invoices
Provide the company's billing details once and use them consistently: legal name, billing address, any VAT or registration number and the internal references your finance team needs, such as cost centres for different departments. Invoices are issued for company bookings. Because the price for each vehicle is fixed and visible before payment, budget holders know the cost in advance, which simplifies approval and avoids disputes after the fact.
For larger or more frequent needs, such as a regular schedule of executive arrivals, an annual conference or a recurring board meeting, speak to the team about how bookings and invoicing can be organised to suit your processes.
Beyond airport runs
Corporate travel around Geneva is rarely only airport to office. A chauffeur by the hour, with a minimum of two hours, works well for days with several meetings across the city, visits between Geneva and Lausanne, or hosting clients at dinner. Team offsites in the mountains, at resorts such as Verbier at about 2 h or Crans-Montana around 2 h 15, are easily served by vans or minibuses, with a single invoice covering the group.
Setting up regular transfers with AirportsTransfers.ch
Each booking shows a fixed price for the vehicle before secure online payment by card, Apple Pay or Google Pay, and invoices are available for companies. Chauffeurs meet each traveller with a name sign, follow flights in real time and wait if they are late, 24 hours a day. To discuss regular company transfers, contact the team on +41 78 346 56 77 by phone or WhatsApp.
