For a private transfer from Geneva Airport, the receipt starts with the booking itself: you pay online and receive a confirmation, and if your company needs a formal invoice, you request one with the company's name and billing details. Whether the trip is a 45-minute run to Lausanne or a 2 h transfer to Verbier, AirportsTransfers.ch can issue invoices for companies, which makes expense claims and client billing straightforward.
- Proof of payment: online payment and booking confirmation
- Formal invoice: available for companies on request
- Details to provide: company name, billing address, any reference or cost centre
- Fixed price: the amount is known before payment, easing approval
- Best moment to ask: at booking, not weeks later
Receipt or invoice: what is the difference?
A receipt or payment confirmation shows that a payment was made: the amount, date and service. For many personal travellers, and for some company expense systems, that is enough. A formal invoice goes further. It is addressed to a named company, includes its billing address and usually any references the company's finance team needs, such as a purchase order or project code. Larger organisations, public bodies and international institutions often require a proper invoice before they will reimburse or pay.
Before you travel, check your employer's expense policy. Some companies accept card statements and booking confirmations; others insist on an invoice in the company's name. Knowing in advance avoids chasing paperwork after the trip.
It is also worth knowing who will claim the cost. If a colleague books on your behalf and pays with a company card, the invoice goes to the company and you may not need to submit anything. If you book and pay yourself, you will be the one filing the claim, so make sure the documents carry the information your employer asks for. Assistants booking for several executives should note the traveller's name on each booking so documents can be matched without guesswork.
Details to give when you book
The simplest way to get the right document is to provide the information at booking. Useful details include:
- The exact legal name of the company to be invoiced.
- The full billing address, which may differ from the office you are visiting.
- A VAT or company registration number if your finance team requires one on invoices.
- A purchase order number, cost centre or project reference.
- The name of the traveller, so the invoice can be matched to the trip.
Use the booking notes field for these details, or contact the team directly if you prefer to send them separately.
Expense claims for business travellers
Business travellers paying personally and claiming back benefit from the fixed price model. The amount is shown before payment and does not change with traffic or delays, which makes approval easier than for metered fares. Keep the booking confirmation and invoice together, ideally saved as PDFs in a folder for each trip. If you book a return transfer at the same time, both legs can appear clearly, which helps the finance team see the whole journey.
For meetings at international organisations, conference venues or company offices in Geneva and Lausanne, note the destination address accurately. A clear itinerary on the paperwork answers the inevitable question of what each transfer was for.
Billing a client or a third party
Consultants, event organisers and assistants often book transfers on behalf of someone else, then bill a client. In that case, decide in advance who the invoice should be addressed to: your own company, which re-invoices the client, or the client directly. Mixing the two causes confusion. Where the client pays directly, ask them for their billing details before booking, and put the traveller's name and the client's reference on the booking.
Event organisers moving speakers or delegates often prefer one invoice per event, with each transfer listed. Discuss this before the event rather than afterwards, and keep a simple spreadsheet of who travelled when, matching booking confirmations. It makes the final reconciliation quick and lets you answer the client's questions about individual journeys.
Keeping records tidy for frequent travel
Companies whose staff or guests travel through Geneva Airport regularly often prefer to centralise bookings and invoicing rather than handle each trip separately. One contact who manages bookings, holds billing details and receives all invoices keeps things clean. Combined with the hourly chauffeur service for days of meetings, with a minimum of two hours, this covers most corporate travel needs around Geneva and Lausanne.
Booking with the paperwork sorted
With AirportsTransfers.ch, you see a fixed price per vehicle before paying securely online by card, Apple Pay or Google Pay, and invoices for companies are available. The chauffeur meets the traveller in arrivals with a name sign, tracks the flight and waits if it is late. Choose a Business Sedan for one to three people, a First Class Sedan for executives, or a V-Class for small teams. For invoicing questions or regular company travel, contact the team on +41 78 346 56 77 by phone or WhatsApp, at any time.
